Price changes are routine in a long project. Doing them one plot at a time is how mistakes happen.
Segment first
Change by phase, size or facing, not by guesswork. Decide the rule before you open the screen.
Only touch unbooked units
Bookings carry their own cost sheet. Propto’s bulk update applies to unbooked properties, so existing deals stay intact.
Tell the team
Share the new price list with sales and partners the same day, so quotes match the system.
Why bulk price updates matter
Prices change during a project: after a launch phase, when construction reaches a milestone or when market conditions shift. Updating each unit by hand is slow and error-prone. Some units get the new price, others keep the old one, and salespeople quote different numbers to similar buyers.
A bulk price update applies a change across a defined set of units in one action, so everyone quotes the same price from the same moment.
Segment before you change
Decide which units the change applies to: a whole project, a phase, a tower, a size band or a facing. Segmenting first avoids accidental changes to units that should keep their current price, such as premium plots or units already under negotiation.
Write down the segment and the reason for the change. This record helps explain the decision later to sales teams, partners and auditors.
Only touch unbooked units
Bulk updates should apply only to unbooked, active units. Booked units are governed by agreed terms, and changing their price would create disputes. A good system enforces this automatically, so even a mistaken selection cannot alter booked inventory.
Units on hold need a policy decision: either honour the held price until the hold ends or apply the new price immediately with a clear message to the buyer.
Choosing how to change
Price changes can be a fixed amount per unit, a fixed amount per square unit or a percentage. Choose the method that matches how your pricing is structured, and preview the result before applying it. A preview shows old and new prices side by side.
Check a few units manually after the update to confirm the result matches expectations.
Telling the team
Announce price changes before they take effect, with the effective date and time. Share updated price lists and cost sheets so salespeople and partners do not quote old prices. Sudden, unannounced changes damage trust with buyers who were quoted the previous price.
Give guidance on how to handle buyers who were quoted the old price recently, so everyone responds consistently.
Cost sheets after a change
Cost sheets generated after the update should reflect the new price automatically. Old cost sheets already shared with buyers remain a record of what was offered at the time. Decide how long an old quote remains valid and communicate it clearly.
This is another reason to generate cost sheets from the system rather than editing documents by hand.
Keeping a price history
Record each price change with the date, segment, method and approver. A price history helps answer questions such as what price a buyer was quoted on a particular date, and it supports analysis of how price changes affected sales.
Restrict who can perform bulk updates and require approval for large changes. Price is one of the most sensitive levers in the business.
Measuring the effect
After a price change, watch enquiries, visits and bookings in the affected segment. A rise in price may slow bookings; a reduction may speed them up. Comparing before and after helps you judge whether the change achieved its purpose.
Share the findings with management and marketing, so that future pricing decisions are based on evidence.
A worked example
A developer decides to raise prices for the remaining plots in Phase 1 after construction of the main road is complete. The sales head selects Phase 1, filters for unbooked, active plots and applies an increase per square yard. The preview shows old and new prices; she checks three plots and confirms.
The team receives a message with the effective time and updated price list. New cost sheets show the revised price automatically, and the change is recorded in the price history.
Common mistakes
Common mistakes include updating units one by one, accidentally touching booked units, failing to tell partners and leaving old price lists in circulation. Each leads to inconsistent quotes and difficult conversations.
Another mistake is changing prices without recording why. Months later, nobody remembers the reasoning.
In short
Segment carefully, change only unbooked units, preview before applying, announce the change with an effective time, let cost sheets update automatically and keep a full price history with approvals. Then measure the effect on sales.
Questions teams often ask
How often should prices change? There is no universal rule. Tie changes to clear triggers, such as phase launches or construction milestones, so buyers and partners understand the logic.
Should partners receive advance notice? Yes. Partners who quote old prices create disputes, so give them the same advance notice as your internal team, with the effective time clearly stated.
Consistency builds trust.
Does it change booked units?
No. Bulk price update is for unbooked properties.